Tips to frame a powerful HR Policy-Every organization requires professional HR policies to run the company successful and productive.
What is HR Policy & Procedure?
A set of policies are principles, rules, and guidelines formulated or adopted by an organization to reach its long-term goals and typically published in a booklet or other form that is widely accessible.
A procedure tells members of the organization how to carry out or implement policy.
Importance of HR Policy
HR Policy serves several important functions:
They are one of the means of communication between the employer and employee.
Make the work process more transparent.
Prevent misunderstanding which can arise between the employer and employee.
Help Management to make decisions that are consistent, uniform and predictable.
HR Policies gives a strategic direction to the company.
It makes employees more productive.
Steps in HR Policy Development
Establish the need for a policy
Develop the content
Write the procedure
Review by key parties
Policy review and update
Communicate the changes
Areas where policies are commonly established:
Code of Conduct
Attendance, Hours of Operations, Overtime
Formal complaint process
Health and Safety
Alcohol and Drug Use Policy
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Here are a few powerful HR policies that every start-up must have:
Your policy on hours of work should state:
The number of hours full-time employees is required to work; this is often expressed in hours per week.
The length of the lunch break.
The length of other breaks if provided.
Check out the applicable labor laws, dealing with women employees for overtime and night shifts.
There are several categories of leaves that employees are entitled to:
To avoid ambiguity and confusion make clear policies.
Joining and Exit Policies
While joining and quitting the company establishes clear and detailed policies that an employee should follow and also what he could expect from the company.
Similarly, you should state that either party can end employment at any time with mutual concern.
Salary and Employee Benefits
An employee should have a thorough understanding of the salary break up, bonus structure if any, policy regarding obtaining company loan or advance and its re-payment/adjustment, OT pays, promotions and increment.
If you are offering life insurance, health cover etc. mention them in your policy as well.
Use of Company Resources
For resources like a browser and telephone; define a policy that works best for you.
You should make it clear to all employees that:
Respect Others in the workplace are keys to the working environment relationship.
Lay down strict rules for dress code, posh, customer misbehavior, and disrespect to colleagues and breaking confidentiality.
It should be clear that the employee accepts the change in the policy at any time.
It is important that apart from the above-mentioned policies, you draft your own organization detailed policy.
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