One of the biggest changes most (if not all) businesses have witnessed is their workforce transition. From being confined within the walls of offices, employees are working from literally anywhere. This transformational change is what's being widely accepted as the new normal. Businesses worldwide are resorting to every possible tactic to make this transition to remote working as smooth as possible. As a result, there is an incredible surge in the use of employee monitoring software.
Another driving factor behind the demand for employee monitoring is the rising threat of risks to businesses worldwide. Insider threat alone accounts for 64% of the security breaches happening today. Employee monitoring is a cost-effective solution to resolve insider-related incidents.
Now that employee monitoring is more or less mandatory; it brings about a slew of changes for everyone involved. What does this signify for an employer and the organisation? How well does it augment the benefits for an employee? Let's analyse.
Statistics state that over 50% of large employers have already implemented non-traditional ways to monitor employees. Emails are scrutinised, computer usage is surveyed, and employee movements are tracked. But that is not enough.
Employers are concerned about the massive amounts of sensitive business data that can fall into the wrong hands. Insider threats are constant, and businesses are on full alert to detect any abnormal activity that may adversely affect the company's employees and the company.
Right now, virtual employee monitoring is the only solution to ensure security. By using employee monitoring software, businesses can detect anomalous activity before it snowballs and results in unfortunate incidents. Organisations both big and small are embracing employee monitoring for the following reasons:
To detect and respond to anomalous employee-related behaviour.
Track active screen times, keyboard strokes, and websites visited.
Control access to sensitive and confidential company data.
Use the collected data for the welfare of the company.
Monitor employee productivity through various strategies.
Use the data from monitoring software to make critical decisions.
Detect hacking and unlawful cyber-related activities.
When employers ensure absolute transparency in implementing the practice, every employee stands to gain many benefits.
Boosts employee productivity. Monitoring inspires them to be more focused to complete the given job within the stipulated time.
Inculcates the sensible use of time. Employees learn to complete tasks on time and avoid unwanted activities that hinder progress.
Helps to bring the employer's attention to act on emergency requests.
Helps in attendance regularisation even if the employee has forgotten to update it.
Makes leave application an easy and hassle-free process, which is particularly helpful in emergency situations.
Employees can access insightful feedback about good performance and areas that need improvisation. Their weekly and monthly performance data is delivered to them in the form of infographics like pie charts and graphs.
Despite the abundant benefits, many employees are still unsure and wary about being monitored. The practice raises a lot of questions concerning their privacy and morale. Most of these concerns are myths stemming from various rumours and misconceptions. However, it is the employer's responsibility to thwart these fears and ensure trust in culture.
An employer seeking to implement employee monitoring ought to follow these procedures:
Ensure that all policies and procedures conform to the applicable laws and regulations of the land.
Inform all the employees about the implementation through a written document, email or an official meeting.
Communicate with employees and listen to their concerns about employee monitoring.
Explain how the software will and will not be used.
Explain the benefits of the practice for the company and the employees.
Develop and maintain policies and procedures to clearly outline how the service or software will be used.
The very success of employee monitoring depends largely on how it is used. Fair and transparent implementation is the only way to ensure everyone is happy about it.
Make a smart decision by choosing HRAPPs employee monitoring software. Our integrated HRMS solution is a comprehensive platform structured for seamless integration with your company's system. With HRAPP, you are eligible for round-the-clock assistance and additional integration to ensure optimum results. Talk to us about your customisation requirements. Call us today.